SiteSync
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Platform Features

Everything your operation needs —
built and ready to deploy

Ten integrated modules covering the full field operations workflow — from form design and task automation to attendance compliance and video training. All accessed from any smartphone browser.

Executive Dashboard
Module 01

Executive Dashboard

A single-screen command centre that shows you everything happening across all your sites in real time — no digging through reports.

  • Task compliance bars per site — coloured red/amber/green by threshold
  • Live attendance headcounts with event-type breakdown
  • Training completion stats with per-video compliance charts
  • Top performer leaderboard driven by the XP engine
  • Site Inspector — drill into any site's form activity, asset scans and attendance history
  • Heartbeat status — confirms the automated task engine ran successfully each morning
Admin Only Real-time Data Multi-site
Form Designer
Module 02

Dynamic Form Designer

Build bespoke data capture workflows in minutes using a drag-and-drop designer with a live phone preview. No developers needed — ever.

  • 7 field types: Text, Number, Date, Dropdown, Multi-Checklist, Digital Signature, QR Asset Scan
  • Conditional checklists — different items appear based on dropdown selection
  • Live phone preview updates as you build
  • Attach a reference PDF — operators must open it before submitting
  • Role-based access — assign forms to specific roles only
  • GPS capture, photo evidence and global signature toggles per form
No Code Role-based GPS Verified
Task Automation Engine
Module 03

Task Automation Engine

Configure task templates once — the engine generates and assigns task instances every morning without any manual intervention.

  • Three schedule types: Daily, Weekly and Single (persistent)
  • Frequency and multiplier controls — e.g. 3 inspections per day, 2 forms per slot
  • Work day selection — automatically skips weekends and public holidays
  • Start and end time windows — tasks spread evenly throughout the shift
  • Task items can be forms, QR asset scans or training videos
  • Missed tasks flagged at midnight and escalated to management
Automated Scheduled Multi-type
QR Asset Management
Module 04

QR Asset Management

Enroll any physical asset into SiteSync, generate a printable QR label and start logging GPS-verified field interactions immediately.

  • Barcode enrollment with category, description and available actions per asset
  • Printable QR label PDF — one click to download and print
  • Camera-based scanning from any smartphone browser — no QR reader app required
  • Manual barcode entry fallback for damaged labels
  • Off-site scan detection — management notified immediately
  • Scan history report with GPS map, photo evidence and action log
Camera Scanning GPS Verified Printable Labels
Attendance Capture
Module 05

Attendance & Event Compliance

Capture laborer and staff attendance against named events with GPS geo-verification and optional photo evidence — from any mobile device on site.

  • Five event types: Safety Drill, Emergency Muster, Toolbox Talk, Site Induction, General
  • Separate clock-in/out for laborers and system users (staff)
  • Photo evidence captured at clock-in and stored with the attendance record
  • Site geofence verification — on-site vs off-site flagging
  • Compliance percentage calculated against expected site headcount
  • Full attendance report with drill-down per event
Laborers + Staff Photo Evidence Compliance %
Video Training Module
Module 06

Video Training & Compliance

Assign training videos to specific users and track completion automatically — including detection of skipping to prevent compliance gaming.

  • YouTube streaming embedded natively — no third-party app required
  • Skip detection — fast-forwarding flags the assignment for review
  • Watch progress saved — operators resume where they left off
  • Per-user assignment — assign any video to any user or group
  • Completion overlays — visual confirmation with pass/flag status
  • Training audit report — full completion matrix per video and user
Skip Detection Per-user Audit Trail
Smart Notifications
Module 07

Smart Notification Engine

Targeted, role-scoped notifications delivered in real time — so the right people get the right alert, without noise for everyone else.

  • Six notification types: Missed Task, Off-site Submission, Off-site Scan, Attendance Event, Video Task, New Task
  • Role scoping — ALL (everyone on site) or MANAGEMENT only
  • New daily and weekly tasks notified automatically when generated each morning
  • Safety drill and emergency muster events notify all site users instantly
  • Unread badge counter on the notification bell in real time
  • Mark all read or view full notification history
Role-scoped Real-time 6 Alert Types
More Modules

Reporting, gamification and more

Reporting Suite

Six report types: Advanced Submissions, Attendance Compliance, Task Audit, Barcode Scan History, Handover Report and Training Audit. All filterable and exportable to CSV.

Gamification

XP points earned on every task completion, form submission and asset scan. On-site activity earns bonus XP. Badges awarded for milestones and a live leaderboard keeps teams engaged.

Site Manager Hub

A dedicated mobile dashboard for site managers showing live team compliance, headcount, recent form submissions and quick-access capture buttons — with personnel map.

See it live on your own site

Book a demo and we will walk you through any module in detail — using your own workflows, not a generic script.

Book a Demo